ClinicTrack360 is a multi-tenant SaaS platform built for healthcare practices. Manage equipment, track inventory, integrate with your EMR, collect patient balances with automated reminders, and stay HIPAA-compliant — all in one place.
From asset tracking to AI-powered invoice scanning, ClinicTrack360 provides a complete solution for modern healthcare practices.
Manage multiple clinics from a single account. Each practice has its own data, users, and subscription with complete data isolation between practices.
Track all your medical equipment with a two-tier classification system. Monitor condition, status, loan fees, and late penalties with barcode integration.
Keep consumables and sellable items organized with low-stock alerts, bulk CSV upload, and real-time stock tracking. Set selling prices for patient sales.
Photograph or upload invoices and receipts to automatically populate your inventory. AI extracts line items and fuzzy-matches them to existing stock.
Manual patient entry or secure OAuth2 integration with DrChrono, Tebra, athenahealth, ModMed, AllegianceMD, and eClinicalWorks. Automatic duplicate prevention for imported patients.
Multi-step loan wizard with EMR patient search, document signing, optional credit card capture, and secure remote signing via email or SMS.
Accept patient payments online instantly. Each practice gets a ready-to-embed payment link — drop it on your website or send it directly. Optionally pass the credit card processing fee to patients.
Complete audit trail for all sensitive actions and data access. Every create, update, delete, and view of protected health information is logged.
Soft-coded permissions allow dynamic role configuration. Create custom roles and assign granular permissions by module to control who can do what.
Comprehensive reports for inventory activity, sales, loans, and more. Filter by date range, user, and export data for your records.
AI-powered patient statement management that turns PDFs and images into actionable billing records. Collect balances online, send automated reminders, and give patients a seamless self-service payment experience.
No custom development needed. Copy a link or a single code snippet to start collecting patient payments online — and optionally pass the processing fees right back to the patient.
Every practice gets a unique, brandable patient payment portal. Share it as a link, embed it as an iFrame on your website, or add a "Pay My Bill" button — all with a single copy-paste.
Stop absorbing credit card processing costs. Flip a single toggle in your payment settings and choose your fee percentage — the convenience fee is automatically added when patients pay by card, keeping your revenue intact.
Get your practice up and running in minutes with our streamlined onboarding process.
Create your account, set up your practice, and choose your subscription plan. Start with a free trial.
Add your assets, inventory, users, and roles. Connect your EMR and Stripe account for seamless integration.
Track equipment loans, manage inventory, process payments, and run reports. Add more practices as you expand.
Scan barcodes for quick asset and inventory identification throughout your workflows.
Send remote signing links, payment reminders, and password resets. Keep patients and staff informed.
Built-in signature pad for consent forms and user guide acknowledgments during the loan process.
Patients can sign documents remotely via secure, time-limited links with DOB verification.
Signed consent documents are automatically uploaded as PDFs to the patient's EMR chart.
Tokenized credit card storage via Stripe for secure, PCI-compliant recurring charges.
Upload statement PDFs or photos and AI automatically pulls out charges, adjustments, insurance payments, and balances due.
Configurable reminder schedules send payment links by email or SMS at set intervals within allowed time windows.
Copy one line of code and your payment portal is live on your website. Patients look up their balance and pay — no login required.
Enable the convenience fee toggle in your payment settings and all card processing costs are automatically passed to the patient — your revenue stays whole.
One plan with everything included. No hidden fees, no feature gates. Start with a free trial.
14-day free trial. No credit card required to start.
Join clinics that trust ClinicTrack360 to manage their assets, inventory, and compliance.